K-12 School Psychologist & Mental Health Staffing

Dependable Staffing for Districts Across the West Coast

Whole Mind partners with schools across California, Oregon, and Washington to provide qualified professionals who help your students succeed and keep your team on track.

A Partner Who Understands What You’re Up Against

Supporting students with diverse needs is demanding, especially with growing caseloads, tight timelines, compliance requirements, and not enough staff.  

We work with schools to provide experienced school psychologists and support staff who fit into your system. We help add capacity and keep services consistent without disrupting workflow.

A contract school psychologist stands at the front of a classroom, smiling as elementary students raise their hands at their desks.
Why Schools Choose Whole Mind Psychological Services:

Experience & Compliance-Focused

We support districts with complex cases as seasoned specialists who understand Ed Code, IEE requirements, and regulatory standards.

Complete Staffing Support

We step in to cover staffing gaps and assessment overflow at any time of the year, keeping services consistent and on track.

Fast Response Times

Get rapid deployment when you need it. We begin quickly and complete evaluations within required timelines.

Ongoing Support

Schools receive a dedicated account manager who stays engaged from start to finish to answer your questions, resolve issues, and ensure clear communication.

Flexible Delivery Options

Virtual and in-person evaluations are available to meet district, staffing, and geographic needs.

Bilingual & Culturally Responsive

Our qualified bilingual evaluators provide culturally responsive assessments aligned with district equity goals.

Proven Results

Since 2023, Whole Mind has delivered reliable, high-quality staffing support, serving hundreds of students of diverse needs, whether for a single case or to support district-wide needs.

Trusted By Districts Like Yours

Campbell School District LogoSummit Public Schools LogoBelmont-Redwood Shores Elementary School District Logo

Ways We Can Support Your School

School District Staffing

Finding a qualified school psychologist mid-year or on short notice can be stressful.

We provide experienced school psychologists and education specialists who are ready to step in quickly, work independently while collaborating with your team, and deliver results without a lengthy onboarding process.

Staffing support can help with:

Filling open school psychologist positions during extended leaves or unexpected vacancies

Managing evaluation backlogs and psychoeducational assessment overflow

Meeting compliance timelines without overloading your existing psychology staff

Supporting special education teams with eligibility determinations and IEP development

Providing short-term or long-term coverage based on your district's needs

Whether you need someone for six weeks or the entire school year, we provide consistent, qualified coverage that keeps your district moving forward.

Functional Behavioral Assessment (FBA)

When a student's behavior is getting in the way of their learning or the learning of others, a thorough and well-executed FBA is the foundation of meaningful intervention.

Our assessments are comprehensive, clearly written, and designed to translate directly into strategies your team can use.

FBA services include:

Observation and data collection across school settings

Identifying the function and root causes of challenging behavior

Developing Behavior Intervention Plans (BIPs) grounded in the findings

Collaborating with school teams on implementation and monitoring

IEP and 504 Planning Support

Developing and maintaining high-quality IEPs and 504 Plans takes time, expertise, and careful attention to compliance.

We provide hands-on support that helps your team move through the process with confidence, from initial evaluation through ongoing monitoring.

Support may include:

Writing and reviewing IEPs and 504 Plans for accuracy and compliance

Ensuring goals are measurable, meaningful, and connected to evaluation findings

Supporting teams through eligibility determinations and placement decisions

Monitoring progress and making adjustments as student needs evolve

School and Professional
Consultation

Evaluation reports are only as valuable as what happens next. Our consultation services help school teams make sense of assessment findings and translate them into strategies that actually work for students in the classroom.

Consultation can include:

Case consultation with teachers, counselors, and support staff

Psychoeducational report review and interpretation

Professional development for school teams

Collaborative problem-solving around complex student needs

Social Emotional Learning
‍(SEL) Programs

Academic success does not happen in isolation. When students have the tools to manage their emotions, build relationships, and navigate challenges, they are better prepared to learn.

Our evidence-based SEL programs support whole-school wellbeing and create more inclusive, resilient classroom environments.

Programs may focus on:

Emotional awareness and regulation skills

Conflict resolution and problem-solving strategies

Building empathy and positive peer relationships

Creating inclusive, supportive classroom communities

How It Works

A San Jose school district administrator sits at her desk with a laptop during an initial educational staffing consultation.

Tell Us What You Need.

Share your challenges, caseload, and timelines. We quickly identify what support will make the greatest impact.

An educational staffing specialist shakes hands with a school professional, representing a successful placement partnership

We Build a Plan Around You.

We match you with the right professionals and create a tailored plan aligned to your needs, timeline, and requirements.

A diverse group of happy high school students smiling together in a school hallway, illustrating positive educational outcomes.

Less Stress. Better Outcomes.

Our team steps in seamlessly to deliver timely, high-quality services while reducing staff burden and keeping your district on track.

Schedule a Consultation

Schools Love Us

It was a pleasure working with Michelle Esparza. She was professional and diligent in meeting the needs of our schools.

Despite the less-than-ideal conditions in which she joined our schools, Michelle hit the road running and was instrumental in ensuring that our schools remained compliant with state and federal regulations.

Her services are highly recommended, and I hope I get the chance to work with her in the future.

Andres Zamora
Summit Public Schools

Let's Talk About What Your District Needs

The challenges you are facing, the students you are serving, and the
support you need are unique to your team.

Reach out for a conversation about what staffing support could look
like for your school.

Schedule a Free Consultation

Frequently Asked Questions

What types of services do you provide?

Whole Mind Psychological Services provides school psychologist staffing, functional behavioral assessments (FBAs), IEP and 504 planning support, school and professional consultation, and Social Emotional Learning (SEL) programs. Whether your district needs a qualified professional to step in quickly or ongoing consultation to support your team, we build our support around what your students and staff need.

What is the difference between contracted and in-house school psychologist staffing?

In-house school psychologists are direct employees of the district, which means the district takes on the full cost of hiring, benefits, and HR management. Contracted school psychologists through Whole Mind Psychological Services provide the same qualified, experienced support without those administrative and financial burdens. For many districts, contracted staffing is not just a stopgap; it is a smarter, more flexible way to ensure students are consistently served.​

How does the school psychologist shortage affect students, and how do you help?

The National Association of School Psychologists recommends one school psychologist for every 500 to 700 students, but many districts operate at ratios of 1 to 1,500 or higher. When positions go unfilled, evaluation timelines slip, students wait longer for services, and existing staff face burnout trying to cover the gap. We help districts close those gaps quickly by providing experienced professionals who are ready to step in, keep evaluations on track, and make sure students are not left waiting for the support they need.

How do I request staffing services?

Getting started is simple. Reach out to schedule a free consultation, and we will take the time to understand your district's specific needs, timeline, and caseload. From there, we match you with the right professional and build a plan that fits your requirements. There are no lengthy hiring processes or onboarding delays. You’ll get qualified support in place when you need it.

What is the process for schools to work with Whole Mind Psychological Services?

  • Schedule a free consultation. Tell us about your current challenges, your student population, and what kind of support would make the biggest difference for your team.

  • We build a customized plan. We match your district with the right professional and outline a clear scope of services tailored to your timeline.

  • Support begins. Our professionals step in ready to work, with no added burden on your team.

Get Started Today!

Reach out to start the conversation and get the support your school needs.